Administrative Project Coordinator – Union Office

Website NJRetina

NJRetina is currently seeking an enthusiastic Administrative Project Coordinator.

Job Responsibilities:

The Administrative Project Coordinator provides administrative and office project support; duties may include creating spreadsheets and presentations, fielding phone calls, and calendar management. It is expected that the Administrative Project Coordinator is likely to work on multiple projects at any given time.  Extensive software skills, Internet research abilities and strong communication skills are requiredAssist in the Development and updating of project plans

    • Assist in project implementation and support from beginning to end to ensure customer satisfaction and alignment with company objectives.
    • Assist and implement projects as assigned, which could include events, activities, programs, or special projects. Execute administrative and operational tasks of the project, including creating implementation guides and/or training manuals
    • Resolves administrative problems by coordinating preparation of reports and analyzing data using Excel and identifying solutions.
    • Effectively communicate project expectations to team members and senior management.
    • Assist in the organization and execution of project management duties.
    • Support in various office development initiatives including preparing meeting notes, organizing small group meetings and drafting presentations for office events.
    • Serve as a liaison between project participants, project managers and other members of the team by ensuring timely communication and monitoring of deadlines, sharing of resources and providing proactive support where possible.
    • Provide calendar management and coordination to individuals supported.
    • Organize meetings and special events; ordering food, ensuring appropriate equipment is available and working
    • Responsible for project document management including set up, organization, logging databases
    • Administrative functions, mailings, handling marketing materials to referring doctors, field and answer phones, distribute messages.
    • Maintains records and prepares agendas.
    • Provides information by answering questions and requests.
    • Maintains records and prepares agendas.

Skills and Qualifications:

Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, specifically Excel, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Inventory Control, Verbal Communication.

Education / Experience:

B.A. in Business or Communications and Relevant Experience 1-3 years

NJ Retina is an Equal Opportunity Employer


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